POS & delivery-app reconciliation
Gross sales, fees, tips and refunds recorded so totals tie to deposits and 1099-Ks.
Systems we work with:
ToastSquareMarginEdgeDelivery appsQuickBooks OnlineGusto & ADP
The problem
Busy every night, but where does the margin go?
Restaurant margins are thin, so small gaps in the books decide whether a location makes money.
- 01
Payouts don’t match deposits
POS and delivery-app payouts arrive net of fees, tips, refunds and chargebacks, so sales and bank deposits never tie.
- 02
Tips and payroll taxes are easy to get wrong
Tip reporting, employer payroll taxes and the FICA tip credit all depend on clean payroll records.
- 03
Shared costs blur location results
When every location runs through one file, nobody knows which site actually earns its keep.
Why it breaks
A few points of unrecorded fees or food cost can be the difference between a profitable location and one that only looks busy.
How NexusWorks fixes it
One coordinated system for restaurants and hospitality businesses.
Daily sales reconciled to deposits, costs mapped to locations and prime cost reported every month.
Location & class tracking
Every location tagged in QuickBooks Online, with shared costs allocated on a written basis.
Prime cost & food cost reporting
Food, beverage and labor cost as a share of sales, by location, every month.
Tip & payroll tax compliance
Payroll records that support tip reporting and the FICA tip credit (Form 8846).
Services
The services restaurants and hospitality businesses use most.
Each one is delivered by the same coordinated team, on one set of numbers.
Bookkeeping Services
Daily POS, delivery and card payouts reconciled to bank deposits, with location tracking in QuickBooks Online.
Tax Filing & Compliance
Business returns, sales tax filings and the FICA tip credit where it applies.
Tax Planning & Strategy
Entity, payroll and multi-location tax planning.
Fractional CFO Services
Location P&Ls, prime cost targets and cash-flow forecasts for openings and lender reviews.
The outcome
What changes when finance is coordinated.
Sales that tie to bank deposits
Results by location and channel
Tips and payroll taxes handled correctly
Lender-ready financial statements
How we start
From assessment to ongoing advisory.
The same structured method we use across every industry, tailored to how restaurants and hospitality businesses operate.
- STEP 01
Assess
We analyze your financial structure, reporting flow and decision gaps.
- STEP 02
Strategize
Tax and reporting strategy aligned with real operations and entity structure.
- STEP 03
Align systems
Bookkeeping, tax and advisory connected into one workflow.
- STEP 04
Optimize
Quarterly reviews and ongoing advisory as the business changes.
FAQ
Questions from restaurants and hospitality businesses.
Yes. We record gross sales and break out processing fees, tips, refunds and platform fees, so sales tie to bank deposits and to the 1099-K.
Restaurants that pay employer Social Security and Medicare tax on employee tips may be able to claim a federal credit on Form 8846. We check whether it applies and calculate it with your return.
Yes. We set up location or class tracking in QuickBooks Online and allocate shared costs such as payroll and marketing on a written basis, so each location has its own P&L.
Yes. Our licensed CPAs prepare compiled and reviewed financial statements, including for franchisees refinancing bank loans.
Free financial assessment
See the margin at every location.
Tell us how your business runs today. We'll show you where the gaps are and whether NexusWorks is the right fit.
Or book a 15-min call